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Features

One app that runs the whole building.

RP365 gives owners the money and the rooms, staff their jobs for the day, and residents a simple way to pay and ask for help. Here’s everything it does, role by role.

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Owners and managers

Your building, money first.

Open the app and see what's been collected, who to chase and which beds are free tonight. Everything else is one tap away.

  • Money: collected, due and late, with monthly invoices and late fees added for you.
  • The calendar: every bed, night by night: notice, bookings and empty nights at a glance.
  • Residents and staff: move-ins, notice and move-outs; tasks and attendance for your team.
  • Complaints and notices: tickets with deadlines, and notices you can see being read.
  • WhatsApp reminders: each late resident gets their own amount and a link to pay.
A bright shared living room with plants and a sofa.
Collections for October: $39,870 collected of $53,140 billed (75%), a six-month chart, and $13,270 to collect: $3,930 late, $8,060 due this week and $1,280 due by 31 October.
Owner home in RP365: Harbor House photo header, $13,270 still to collect this month, 42 beds occupied, 6 empty, 3 on notice, and today's cards for a late Wi-Fi ticket and Hannah's rent.

Staff

Today’s jobs, nothing else.

Maintenance, housekeeping and security see their shift as a timeline. Each job is done with one button and a photo.

  • Today's shift: tasks and complaints in time order, with a line for now.
  • Punch in and out: only counts when they're inside the property.
  • Photo proof: a quick photo when a job is done, so you don't have to go and check.
  • Simple mode: large type, big buttons, in their own language: English, Spanish or Arabic.
A staircase and corridor in a residential building.
Marcus's day: on duty since 9:02 inside Harbor House, checked by location, his week of check-ins, today's shift as a timeline of photo cards, and a slide control to start HH-1142.
Simple mode in Spanish for Lucía: large photo cards for each job with big Hecho and Foto buttons, and one button to call Dana.

Residents

A stay, not just a room.

Residents open the app to their room, their rent as a boarding pass with Pay, house services and what's on this week.

  • Pay rent: by card through Stripe, or through Razorpay in India.
  • Receipts: every payment, in the app and on WhatsApp.
  • Requests: a photo and a sentence, then updates as it's fixed.
  • Notices and community: water shutdowns, fire drills and the rooftop dinner.
A calm, light bedroom with a made bed and a window.
Pay rent: $1,380.00 for 26 October to 25 November, with the Visa card she used last month selected and one Pay button.
Maya's stay: Room 204, Bed B on a photo header, her rent for 26 October to 25 November as a boarding-pass card with a Pay button, services, a notice and the rooftop dinner.

Web console

A bigger screen when you want one.

Owners and managers get the calendar, money and boards on the web. Front-desk staff get a simpler desk for move-ins, payments and tickets.

The RP365 tickets board: Open, Assigned, In progress and Fixed columns with photo-led ticket cards, deadlines and owners.

Every module

What's in the box.

Grouped the way the app groups them. Everything listed here works today.

People

  • Residents

    Profiles, stays and an invite to the app. Search everyone, current or past.

  • Bookings and move-ins

    Book a bed for a future date; it becomes active when the resident arrives.

  • Notice and move-out

    Record notice, then settle rent and the deposit on the way out. Move someone to another room in one step.

  • Staff and roles

    Managers, maintenance, housekeeping and security, each with permissions that match the job.

  • Attendance

    Staff punch in and out on their phone, and it only counts inside the property's zone.

Money

  • Monthly invoices

    Rent is billed every month on its own, per bed or per unit, with late fees when a due date passes.

  • Online rent

    Residents pay by card through Stripe, or through Razorpay in India, straight to your account.

  • Record payments

    Cash and bank transfers in a couple of taps, including part payments.

  • Receipts

    A receipt for every payment, in the app and on WhatsApp, with a link anyone can open.

  • Reminders

    Nudge late residents one by one or all at once, each with their own amount.

  • Money at a glance

    Collected, due and late for the month, by property, plus the last six months.

Operations

  • Complaints

    Tickets with photos, a deadline set by priority, an assignee and a full timeline.

  • Tasks

    One-off and repeating jobs for staff, with photo proof and your approval when it matters.

  • Notices

    Post to everyone, residents only or staff only, and see who has read it.

  • WhatsApp

    Reminders, receipts and updates through the official Cloud API, and a shared inbox for replies.

Setup

  • Properties, floors, rooms, beds

    Model each property the way it really is. Run several from one account.

  • Your currency and language

    Currency, language, phone format and tax come from your organisation's settings.

  • Payments setup

    Connect Stripe or Razorpay once; rent settles to your own account.

On the way: expenses, enquiries and leads, payment approvals where residents upload proof, and deeper reports. They’ll show up here when they ship.

Screens

These are RP365's real screens, filled in with Harbor House, a sample building in Brooklyn. Scroll sideways to see them all.

Owner home in RP365: Harbor House photo header, $13,270 still to collect this month, 42 beds occupied, 6 empty, 3 on notice, and today's cards for a late Wi-Fi ticket and Hannah's rent.
Today: money and beds on the photo
Collect rent: $13,270 open, four late residents (Lucas, Omar, Diego and Sam) each with Call, WhatsApp and Collect buttons, and open complaints below.
Collect rent, late first
The occupancy calendar: beds by room down the side, nights from 23 October across the top. Notice periods are hatched, bookings dashed and empty nights dotted.
The calendar: every bed, every night
Rooms at Harbor House as large photo cards, each with its beds as small status pills: due, paid, leaving, booked and empty.
Rooms as photo cards
Room 204: a photo gallery, $1,380 per bed per month, AC, attached bath and balcony, the three residents and the open ticket HH-1142.
Room 204
Collections for October: $39,870 collected of $53,140 billed (75%), a six-month chart, and $13,270 to collect: $3,930 late, $8,060 due this week and $1,280 due by 31 October.
Collections for October
Record payment sheet: Hannah Weber, $1,265.00 received today by Zelle or bank transfer, with Send receipt on WhatsApp switched on.
Record a payment
The owner's inbox: complaints, WhatsApp messages and notices in one list, with what needs attention first.
One inbox for complaints and messages
Ticket HH-1142, bathroom tap leaking in room 204: Maya's photos, the deadline as a live bar, Marcus Reid assigned, and the timeline.
Ticket HH-1142
The menu with every module, grouped into People, Money, Operations and Setup.
Every module
Marcus's day: on duty since 9:02 inside Harbor House, checked by location, his week of check-ins, today's shift as a timeline of photo cards, and a slide control to start HH-1142.
Marcus's shift
Simple mode in Spanish for Lucía: large photo cards for each job with big Hecho and Foto buttons, and one button to call Dana.
Lucía's simple mode, in Spanish
Maya's stay: Room 204, Bed B on a photo header, her rent for 26 October to 25 November as a boarding-pass card with a Pay button, services, a notice and the rooftop dinner.
Maya's stay
Pay rent: $1,380.00 for 26 October to 25 November, with the Visa card she used last month selected and one Pay button.
Pay rent
Payment received: an elegant receipt for $1,380.00, receipt R-HH-2026-0587, with the next due date.
Payment received

15 screens in total.

A house at dusk with warm light in every window.

Free during early access

Make next rent day the easy one.

Set up your first property today. RP365 is free during early access, with no card needed to start.

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